Black Curators Collective Privacy Policy

Reviewed and approved: May 2021

Date of next review: Annually and as needed

New GDPR legislation came into effect on 25 May 2018. This legislation will replace current data privacy law, giving more rights to you as an individual and more obligations to organisations holding your personal data.  There are three key rights that individuals have under the new GDPR.  These are:

 

1. The Right to be Informed

We must provide you with information about the data processing activities we carry out.  This has been provided in the below Privacy Statement.

2. The Right of Access

If you request access to your personal data, we must carry out this request within one month of receipt of this request.  The information provided to you will not carry a cost, unless the request is manifestly unfounded or excessive.  If we hold a large quantity of data related to your request, we may ask you to specify the information you want from us.

3. The Right to Rectification

You can have your personal data rectified if it is inaccurate or incomplete and we will act on this request within one month of receipt of this request.  This may be extended to two months in instances where the request is complex.

Below you will find information about the increased rights you have in relation to the information we hold on you and the legal basis on which we are using it.  A full list of our data controllers and data processors can be supplied upon request by contacting us directly. Contact details can be found at the end of this Statement.

 

4. How we use your information

This privacy statement tells you what to expect when the Black Curators Collective collects personal information. It applies to information we collect about:

  • Sign up to our mailing list

  • Join as an BCC member

  • Sign up to volunteer with us or apply to one of our opportunities

  • Make a donation

  • Make a purchase from us

  • Complete one of our surveys

  • Book for one of our events

  • Participate in one of our projects

  • Visitors to our websites

  • Donors, supporters, and those who have chosen to be kept up to date about our work

  • Complainants, or those who make a data protection or freedom of information enquiry or complaint

5. What data do we collect?

We only collect information that is necessary to carry out our business – this is limited according to the type of service you require. This might include.

– Prefix and name

– Home, delivery and billing addresses and postcodes

– Email address

– Telephone number(s)

– Education and employment history

– Payment card number, expiry date, issue no and name of cardholder– We may collect but will not hold payment card information. Dependant on the ordering method, payment card information is either online –  entered onto a secure online payment provider by the cardholder – or in person – taken via a chip and pin terminal.

– Correspondence – if you contact us we may keep a record of that correspondence.

– IP addresses – when you visit our site, we will automatically receive your IP address, a unique identifier for your computer or other access device.

– Cookies – As with the majority of websites, we collect cookies to enhance user experience and to enable our site to properly function.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

 

6. Visitors to our website

When someone visits www.blackcuratorscollective.org, we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to understand more about those who are interested in our work, such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

7. Use of cookies by the Black Curators Collective

EU policy states that we have to let you know where cookies are used and what they are used for.  

Our website is hosted by Wix and uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit the cookies Wix uses.

8. People who donate to the Black Curators Collective

If you kindly donate to the Black Curators Collective (thank you!) or support us in other ways such as asking to be kept up to date, coming along to our events, or fundraising, this is how we will use your information.

When you make a donation or other payment to the Black Curators Collective, we will use your payment and contact details, payment amount, date and time of payment; to process that payment and take any follow-up action needed (for example, sending a thank you letter or email). 

Our online donations process involves a small selection of third parties depending on which platform you choose to donate to us. The donation platforms we use are Square (via. LinkTree)TicketSolve and PayPal. Please click the hyperlinks to read their individual privacy statements.

9. Staying in touch with you

We will stay in touch to keep you up to date with information about the work your support is making possible, our news, impact, events, fundraising appeals and other ways you can get involved.

If you have told us you would like to receive information by email, we will send you information in this way. We currently use Wix to manage our newsletter and it is possible for you to opt-out of receiving this at any time. You can read Wix’s privacy policy by clicking here.

We will keep your personal information for no longer than is necessary for the purposes for which it is processed (in accordance with our internal policies/retention policy). If you ask us not to contact you, we will keep information about you on our suppression list in order to avoid sending you unwanted materials in the future.

10. Sharing your data with third parties

The Black Curators Collective will never sell or pass on personal data to a third party for their own use. On occasions, we may pass your data on to a third party who is employed as a contractor to process data on behalf of the Black Curators Collective. For example, we may hold a number of events throughout the year and some of our supporters are invited to attend; in this case the venue in question will need to see the guestlist for security purposes. In this instance, we will always have agreements and contracts in place to ensure your data is processed legally and securely and to ensure it is not held for any longer than necessary. 

11. Responding to enquiries

If you contact us with a question, comment, compliment or complaint then we will keep a record of this correspondence and any associated documents so that we have the information available in the event of a follow-up, dispute or investigation.

12. Complaints or queries

The Black Curators Collective tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. 

This privacy statement was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the Black Curators Collective collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

If you want to make a complaint about the way we have processed your personal information, you can contact us at the address below.

13. Disclosure of personal information

In many circumstances, we will not disclose personal data without consent. However, when we investigate a complaint, for example, we will need to share personal information with the organisation concerned and with other relevant bodies, such as auditors and lawyers. Details of these organisations are available, upon request.

14. Links to other websites 

This privacy statement does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

 

15. Changes to this privacy statement

We keep our privacy statement under regular review. This privacy notice was last updated on 5 May 2021. 

 

16. How to contact us 

If you want to request information about our privacy policy you can email us at info@blackcuratorscollective.org